Lowongan Kerja

Organizational Overview:
Yayasan Nurani Luhur Masyarakat (YNLM) an Indonesian civil society organization based in Medan, has been implementing projects in Lombok and North Sumatera, focusing on mother, Child and Mental Health. The project aims to contribute to enabling people to improve their living conditions and their communities’ living conditions.

Job Summary :
Assistant Coordinator provides essential administrative and operational support to Project Coordinator and teams, ensuring that programs are implemented efficiently and effectively. The role includes assisting with daily activities, managing communications, maintaining records, and helping with logistics and coordination of program events.

Job Detailed:

Administrative Support:

• Assist in preparing documents, reports, and presentations related to the project.
• Organize and maintain program files, records, and databases.
• Handle routine field base office, scheduling meetings and managing correspondence.
• Coordinate and communicate with project staff, and local partners

Communication and Coordination:

• Coordinate and communicate with project staff, and local partners
• Organize meetings, conferences, and workshops, including sending invitations, preparing materials, and handling participant registrations

Data Management and Reporting:

• Assist in collecting and organizing data for project evaluations and reporting purposes based on subdistrict
• Monitor project activities and maintain accurate records of tasks, deadlines, and deliverables based on subdistrict.
• Prepare status reports and assist in tracking project progress against target and timelines.
• Compile monthly narrative and data reports, success stories, case studies, and photographic evidence for project documentations.

Logistics and Event Support:

• Assist in planning and coordinating events, workshops, or training sessions, including venue selection, catering, and transportation.
• Provide on-site support during events, ensuring smooth operations and troubleshooting any issues that arise.
• Work closely with Project Administration Officer (PAO) to ensure compliance of finance and logistic standard

Budget and Resource Management:

• Help maintain program budgets by tracking expenses, processing invoices, and ensuring financial records are up to date.
• Assist with ordering supplies, materials, and equipment for program activities.

Monitoring and Follow-up:

• Monitor project activities and timelines to ensure adherence to schedules.
• Follow up with participants or stakeholders to ensure deliverables are met or obtain necessary feedback.
• Data collection and participatory monitoring
  Conduct regular field monitoring, including supervision of services or activities, checking for quality, compliance, and reporting significant issues
• Contribute to participatory monitoring, engaging community members in data collection or feedback processes where appropriate
• Collect and review local data or feedback, enabling adaptive project design and early response to emerging challenges
  Assist in M&E planning and execution, supporting data collection, site visits, baseline assessment,

Stakeholder engagement:

• Act as liaison with sub-district stakeholders —local government offices, community leaders, CSOs, private-sector partners—to foster collaboration and ownership
• Support community outreach activities, such as info sessions, participatory workshops, or trainings, ensuring community voices are integrated into project planning
• Build and maintain networks, keeping updated contact lists of local counterparts and facilitating formal communication and advocacy efforts

Compliance and Documentation:

• Ensure that all project activities comply with organizational policies.
• Maintain accurate documentation and records of project activities, including contracts, and other relevant paperwork.
• Compile progress reports (weekly/ monthly/quarterly) for the Project Coordinator and subdistrict stakeholders

Coordination & Collaboration:

• Work closely with field teams, M&E staff, finance/admin/logistic, and technical officers to align on schedules, activity budgets, and quality expectations
  Facilitate intra-team communication, organizing coordination meetings and distributing minutes and action items .
• Support integration with other sectors, e.g., combining health with nutrition, or agriculture with education activities in the sub‑district

Program Activities:

• Assist in the preparation of training and education materials
  Design and Develop health program modules and materials as needed. Plan, organize, and prepare equipment/materials for health activities including training materials, logistics, licensing and other administrative needs (terms of reference) as part of project implementation.
• Review TOR activities before submit to coordinator
• Design and train health facilitators/cadres in capacity/knowledge building to support health programs in the field.

Required Qualifications:

• Bachelor’s degree of public health/nurse/health background/social development or equivalent in a related field or supporting work experiences.
• Referably with experience in healthcare and project management.
• Strong organizational and time-management skills
• Proficiency in office software (Ms Office, Google Workspace)
• excellent communication and interpersonal skills
• ability to handle multiple tasks and prioritize affectively in a fast-paced environtment
• basic understanding of budgeting and financial record-keeping
• Ability to work independently and as aprt of team

How to Apply:

Please submit your current CV, cover letter and references to [email protected] no later than August 20th, 2025.
This is an opened position at national level.
Please specify the position name you are applying for ‘AC_CR_Your name’ in the ‘subject’ line of your email.
Only shortlisted candidates will be notified.